Undertake all formalities related to (GOSI, Muqeem, Qiwa, Muddad, Chamber of Commerce, Business Visit visa) and all government portals (Baladi, Tamm ,Salamah).
Manage the on-boarding and offboarding process for employees i.e. employee files, salary certificates, draft contracts, official letters to governmental and non-governmental bodies, travel and accommodation when applicable.
Manage and update HR system for employees.
Responsible for adding/removing employees from insurance and review invoices.
Collaborate and coordinate with the RHQ Branch Manager and the Senior Management of the Italian Headquarter to define and implement HR initiatives that align with business strategies, principles and objectives.
Coordinate and implement branch directives, collaborating directly with the Senior Management of the Italian Headquarter to discuss and align on all key operational and strategic decisions for the local branch.
Partner with all entities within the Proger Group to drive cross-company HR initiatives and ensure full support in achieving overarching business objectives.
Collaborate with the different Corporate Functions in relation to cross-cutting issues of common interest.
Provide exceptional front office support: Welcome and assist guests, applicants, and team members with prompt, professional, and courteous service
Support daily office operations: Provide administrative support such as word processing, data entry, filing, and copying to support HR department operations
Manage communication: Handle phone calls, emails, mail processing, and meeting coordination
Coordinate travel arrangements: Organize and manage bookings for HR department managers
Undertake all formalities related to (GOSI, Muqeem, Qiwa, Muddad, Chamber of Commerce, Business Visit visa) and all government portals (Baladi, Tamm ,Salamah).
Manage the on-boarding and offboarding process for employees i.e. employee files, salary certificates, draft contracts, official letters to governmental and non-governmental bodies, travel and accommodation when applicable.
Manage and update HR system for employees.
Responsible for adding/removing employees from insurance and review invoices.
Manage day-to-day HR operations across the employee lifecycle, including employee records, contracts, employment letters, probation, leave, transfers, promotions, employee movements, onboarding, and exits .
Maintain accurate employee data, personnel files, HR systems, and documentation, ensuring compliance with company policies, Saudi Labor Law, and applicable regulatory requirements.
Manage and maintain employee and company information across relevant Saudi government platforms , including Qiwa, Muqeem, GOSI, Mudad/WPS, HRSD, Absher Business, Ajeer , and other applicable portals.
Manage expatriate employee administration, including Iqama, work permits, visas, exit/re-entry requirements, renewals, transfers , and coordination with PRO/immigration teams and relevant authorities.
Onboarding and Offboarding (UAE, KSA & Qatar): Own end-to-end onboarding and offboarding for employees across the UAE and KSA, including welcome calls, documentation, system set-up, and responding to new hires' queries, through to smooth and compliant exits.
Permits and Government Documentation: Proactively monitor permit expiry dates and manage renewals (including labor cards, exit/re-entry and similar government-mandated permits), coordinating with government relations agencies and outsourced service providers to keep all documentation current and compliant.
Pension and Social Insurance Management: Administer employee enrollment, contributions, and reconciliation for applicable pension and social insurance schemes, ensuring accurate records and timely compliance with statutory requirements.
HRSSC Oversight: Act as the day-to-day point of contact for the HR Shared Services Center team, reviewing the quality and turnaround of transactional HR support (data entry, documentation, ticket resolution), providing guidance and coaching, and ensuring service delivery meets agreed SLAs and BCG standards.
Human Resource Business Partner (Talent Development)
Lucy Group Ltd
Dammam
20 days ago
On-siteInternshipSenior
Lead talent initiatives such as Succession Planning, HiPo programs, Development Plans, and Leadership Development Programs, ensuring all initiatives are monitored and on track.
Support day-to-day operations by assisting team members with their daily tasks, including administrative duties, data entry, scheduling, and organizing materials
Perform research and analysis on assigned projects or tasks, gather relevant data, and present findings in a clear and concise manner
Work closely with colleagues to contribute ideas, share insights, and provide support for ongoing projects
Assist in the planning, coordination, and execution of projects, ensuring timelines are met and deliverables are achieved
Translate business and operational requirements into scalable workforce plans aligned with event timelines, milestones, and venue readiness.
Develop workforce forecasts based on event size, attendance expectations, functional requirements, and operational complexity.
Build structured manpower plans covering all operational areas including venue operations, hospitality, security coordination, accreditation, logistics, and guest services.
Continuously adjust workforce plans based on changing operational needs and real-time event dynamics.
Investigate incidents and violations of company rules and regulations by employees. Includes receiving relevant details from the concerned supervisor and calling the employee for interview and questioning to determine reasons for violation of company regulations. Examples: unauthorized absence from work, bad timekeeping.
Forwards documentation and findings to Human Resources department at Head Office for any further action as necessary. Implements approved corrective guidance actions. Includes issuing warning letters to employee with necessary explanations.
Coordinates employee’s leave requests between the Mine, and Head Office. Includes checking employees leave requests to ensure compliance with policy, dispatching to Head Office for approval and disbursing approved requests to the employee and the department concerned.
Follows up Mine employees' applications for exit and re-entry visas and residence permits for non-Saudi staff. Includes making periodic follow-up calls to Jeddah office to inquire about the status of application.
Onboarding and Offboarding (UAE, KSA & Qatar): Own end-to-end onboarding and offboarding for employees across the UAE and KSA, including welcome calls, documentation, system set-up, and responding to new hires' queries, through to smooth and compliant exits.
Permits and Government Documentation: Proactively monitor permit expiry dates and manage renewals (including labor cards, exit/re-entry and similar government-mandated permits), coordinating with government relations agencies and outsourced service providers to keep all documentation current and compliant.
Pension and Social Insurance Management: Administer employee enrollment, contributions, and reconciliation for applicable pension and social insurance schemes, ensuring accurate records and timely compliance with statutory requirements.
HRSSC Oversight: Act as the day-to-day point of contact for the HR Shared Services Center team, reviewing the quality and turnaround of transactional HR support (data entry, documentation, ticket resolution), providing guidance and coaching, and ensuring service delivery meets agreed SLAs and BCG standards.
Supports Regional Human Resources Manager (HRM) in the recruitment of qualified talent in line with business plans by communicating with HR service partners and hiring managers through the hiring process.
Supports HRM in the review and implementation of an effective on-boarding and Induction program for all new hires into the business.
Conduct initial registration, manage changes and complete the action for termination of all employee benefits in line with established policies.
Works with the HRM and Line Manager to encourage a learning culture through identification of training needs, training registration as per individual training plans, processing of training request, review learning processes and approaches, application and monitoring of training grant e.g. online learning, classroom training, rotation program. Maintain accuracy of training plans and records.
Identify current and future talent needs, workforce requirements, and skill gaps in partnership with business leaders
Collaborate with the Talent Acquisition team to develop effective recruitment strategies and ensure timely hiring and onboarding plans that support business objectives and budget requirements
Collaborate with departments to align HR practices with business goals
Support workforce planning and people strategies to meet future organizational needs
Issuing HR letters and assisting with the translation of official documents.
Attending, documenting, and translating documents when required.
Supporting the onboarding process for new joiners, including: Preparing welcome materials, Coordinating employee ID card issuance, Collecting required documents.
Assisting the HR team with offer letter preparation and issuance.
Onboarding and Offboarding (UAE, KSA & Qatar): Own end-to-end onboarding and offboarding for employees across the UAE and KSA, including welcome calls, documentation, system set-up, and responding to new hires' queries, through to smooth and compliant exits.
Permits and Government Documentation: Proactively monitor permit expiry dates and manage renewals (including labor cards, exit/re-entry and similar government-mandated permits), coordinating with government relations agencies and outsourced service providers to keep all documentation current and compliant.
Pension and Social Insurance Management: Administer employee enrollment, contributions, and reconciliation for applicable pension and social insurance schemes, ensuring accurate records and timely compliance with statutory requirements.
HRSSC Oversight: Act as the day-to-day point of contact for the HR Shared Services Center team, reviewing the quality and turnaround of transactional HR support (data entry, documentation, ticket resolution), providing guidance and coaching, and ensuring service delivery meets agreed SLAs and BCG standards.
Translate business and operational requirements into scalable workforce plans aligned with event timelines, milestones, and venue readiness.
Develop workforce forecasts based on event size, attendance expectations, functional requirements, and operational complexity.
Build structured manpower plans covering all operational areas including venue operations, hospitality, security coordination, accreditation, logistics, and guest services.
Continuously adjust workforce plans based on changing operational needs and real-time event dynamics.
Investigate incidents and violations of company rules and regulations by employees. Includes receiving relevant details from the concerned supervisor, calling the employee for interview and questioning to determine reasons for violation of company regulations.
Examples: unauthorized absence from work, bad timekeeping.
Forward documentation and findings to Human Resources department at Head Office for any further action as necessary.
Implement approved corrective guidance actions. Includes issuing warning letters to employee with necessary explanations.
Manage day-to-day HR operations across the employee lifecycle, including employee records, contracts, employment letters, probation, leave, transfers, promotions, employee movements, onboarding, and exits.
Maintain accurate employee data, personnel files, HR systems, and documentation, ensuring compliance with company policies, Saudi Labor Law, and applicable regulatory requirements.
Manage and maintain employee and company information across relevant Saudi government platforms, including Qiwa, Muqeem, GOSI, Mudad/WPS, HRSD, Absher Business, Ajeer, and other applicable portals.
Manage expatriate employee administration, including Iqama, work permits, visas, exit/re-entry requirements, renewals, transfers, and coordination with PRO/immigration teams and relevant authorities.
The Talent Acquisition Specialist is responsible for developing and implementing effective talent acquisition strategies to attract, assess, and hire high-quality candidates who meet the organization's current and future workforce requirements. The role partners with hiring managers to provide strategic recruitment support, build talent pipelines, enhance employer branding, and ensure an efficient, compliant, and positive candidate experience throughout the recruitment lifecycle.
Develop and implement strategic talent acquisition plans aligned with the organization's business objectives and workforce plans.
Build and maintain talent pipelines for critical, niche, and hard-to-fill positions to ensure a continuous supply of qualified candidates.
Conduct talent mapping and competitor analysis to identify high-potential candidates and understand talent availability within the industry.
